Simplified Processing for Property Professionals
Voit Management is dedicated to processing your requests in a timely, streamlined manner. Our property transfer and escrow services simplify these complex procedures for each of our clients.
We handle all documentation requirements with precision and care, comply with state regulations, and maintain clear communication throughout the entire process.
Types of Services
We provide comprehensive support for sellers, buyers, real estate agents, appraisers, and lenders. We Facilitate the Following Requests:
- Escrow Requests for Demand
- Lender Questionnaires/Certification
- Appraiser Request for Association Information
- Real Estate Agent Request for Association Information
Seller Duty to Disclose
The Association is not a party to the transaction between buyer and seller and has no duty to make disclosures to the buyer. The legal duty to disclose information falls to the seller (Ostayan v. Nordhoff; Kovich v. Paseo Del Mar). Voit Management is contracted by the Association to provide requested documents and complete questionnaires on the seller’s behalf, upon request and payment for the service. For us to provide information to real estate agents, the seller must sign a Seller’s Authorization to Disclose Form.
Note: Escrow does not require authorization.
Processing Timelines
Standard Processing
In accordance with Civil Code §4530, the association must provide a copy of the requested documents within ten (10) days of receiving the written request. While this is the legal requirement, our escrow services team makes every effort to complete your demand within five (5) business days.
Requirements for Processing
Processing will not be started until a demand or upfront fee is received, and ALL requirements are met. Please note that the upfront processing fee serves as a cancellation fee.
Processing Requirements
To ensure a smooth process, please be aware of the following:
- Processing will not begin until the demand request and all required upfront fees are received.
- The upfront processing fee also serves as the cancellation fee.
- For properties in both a master and sub-association, all fees (including upfront and rush fees) are required for each association.
Rush Options
Expedited processing is available for an additional fee, as outlined in our fee schedule below.
- Next-Day Rush: Guarantees processing by the next business day.
- Three-Day Rush: Guarantees processing within three business days.
- Weekends and holidays are not included in processing time.
Comprehensive Fee Schedule
Upfront Fees
| Total Up-Front Escrow Demand Fee | $360.00 | To begin an escrow demand request, the Total Up-Front Escrow Demand Fee is required |
| Up-Front Escrow Demand Fees | $50 | |
| Governing Document Full Package | $310 | The package includes CC&Rs, Articles, By-Laws, Financial Statements, Budget Disclosure, and other required documents including 1-Year of Minutes. This fee is only required if no |
Additional Fees
| TYPE OF FEE | FEE | DETAILS |
| Next Day Rush | $100.00 | Does not include weekends and holidays. |
| Three-Day Rush | $50.00 | Does not include weekends and holidays. |
| Property Transfer | $200.00 | Property Transfer Fee balance is due at closing and is listed on each demand. |
| PUD Lender Certification | $100.00 | This can be requested in addition to the demand. |
| Condo Lender Certification | $250.00 | This can be requested in addition to the demand. |
| Refinance Demand | $100.00 | — |
| Lien Release: Payoff Amount + County Fees | Ask for Details | Civil Code 5865 allows 21 days for processing. |
| Lien Release Rush Fee | $100.00 | Guaranteed five-day processing. |
| Set Up Fee | $125.00 | This is for a new development from the declarant only. |
| Per Form for Real Estate Agent Request for Information | $50.00 | Buyer Agents must supply the Seller’s Authorization to Disclose Form. |
| Per Form for Appraisal Request for Information | $50.00 | — |
| Per Letter for Special Requested Letters | $50.00 | — |
Payment and Insurance Information
How to Submit Payments
Faxed or emailed requests cannot be processed without the required Total Upfront Fees. Please mail or deliver your payment and request form to our escrow services office:
Voit Management
ATTN: Escrow Department
38770 Sky Canyon Drive, Suite B
Murrieta, CA 92563
Acceptable Payment Methods
Escrow checks, money orders, or cashier’s checks are the only acceptable payment methods. No personal checks or cash will be accepted. Make checks payable to Voit Management.
Insurance
Voit Management does not provide copies of insurance policies or binders. This information must be obtained directly from the Association’s Insurance Agent. The agent’s contact details are provided on the Demand.
Document Delivery
Our escrow services department will contact you via email or fax when your Demand and Governing Document Package is ready. You have three options for receiving your documents:
Option
1
Courier
Provide a FedEx account number for priority delivery
Option
2
In-Person Pickup
Pick up your package at our office during regular hours (9:00 am–1:00 pm and 2:00 pm–5:00 pm).
Option
3
Standard Mail
Your package will be sent via USPS regular mail.
We’re Here to Help You Navigate Every Step
Voit Management is available to help with any questions regarding property transfers, escrow payments, and accounts. We want to make sure everything makes sense and is accessible to you. For any questions, please email our Escrow Department at Escrow@VoitManagement.com
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